Karthikeyan

The Recruitment Process

1. Job Analysis

• The first stage of recruitment.

• Involves studying:

  • Tasks

  • Duties

  • Responsibilities of the job

• Easier if:

  • The role already exists.

• Requires more planning if:

  • The business is expanding

  • New skills are needed that current employees don’t have.

2. Job Description

A job description is prepared after job analysis.

Functions of a Job Description

• Helps applicants understand:

  • What the job involves

• Used to prepare a job specification

• Helps assess:

  • Whether an employee is doing the job effectively

• Useful for resolving:

  • Disputes about job duties

Contents of a Job Description

• Job title

• Duties and responsibilities

• Conditions of employment:

  • Salary

  • Working hours

  • Pension

  • Staff welfare

• Training opportunities

• Promotion prospects

3. Job Specification (Person Specification)

• A list of essential and desirable qualities needed for the job.

Includes

• Educational qualifications

• Work experience (type and amount)

• Special skills or knowledge

• Personal characteristics:

  • Personality

  • Attitude

  • Aptitude

Internal vs External Recruitment

Internal Recruitment

• Filling a vacancy from within the organisation

• Vacancy advertised through:

  • Noticeboards

  • Company newsletters or internal websites

When It Is Suitable

• When employees are seeking promotion

• When the business trusts its current workforce

Advantages of Internal Recruitment

• Cheaper and faster than external recruitment

• Employee is already known to the business

• Employer knows:

  • Ability

  • Reliability

  • Potential

• Employee already understands:

  • Company culture

  • Rules and expectations

• Motivates employees:

  • Encourages harder work

  • Increases loyalty